Tag Archives: conferencing

Pre-Conference Panic

Posted on by
Reply

At its best, conferencing is both draining and stressful.  It’s also wonderful, horizon-broadening, and fun; but we cannot forget the fact that it involves many particulars which can be disruptive to the life of an average graduate student.

I love to travel and flying is a special treat.  It’s probably good that I chose a profession which allows me to do so on a regular basis (since I’ve been in the PhD I’ve averaged about 2.5 trips a year for various things).  That said, it always takes me a night to adjust to sleeping in a bed that’s not my own in a city that’s not my own away from my schedule, desk, library books, and on the whole away from my life.

It can be very unsettling to attend a conference when your life is bustling and the things

A shot I took last year of the conference hotel. Pretty snazzy, no?

A shot I took last year of the conference hotel. Pretty snazzy, no?

you’re flying away from to spend a few days in an actual manifestation of the ivory tower are large and stressful.

Which is probably why I’m having such a hard time this week.  I’ve so far managed to recover from every little blunder (forgetting my iPad at home, nearly missing meetings, making minor scheduling errors which could have huge rippling effects on certain committees I’m chairing, etc.)  The worst part?  It’s only Tuesday.  I have plenty of time to make all kinds of crazy mistakes which could impact my future as I know it.

I’m trying to be methodical to head off any chance of large error; my paper is already printed, I’ve done the majority of my packing, my packing list is composed, I’m creating my usual conference redundancies (kits to deal with paper loss, bad breathe, bleeding, spills, etc.).  Despite this, I have the sneaking suspicion that I’m going to forget something and that something is going to be vital to my future as an academic.

I leave for Baltimore tomorrow.  If you’re at the Comparative Drama Conference, feel free to say hi and ask me if I’ve remembered my pants.  At this rate, there’s the very real possibility that I might be living that particular anxiety dream.

Some random mid-week thoughts

Posted on by
Reply

With Twelfth Night behind me, I’ve dived head first into an insane-o week.

The midterms for the course I’m TAing have come due and are in the process of being graded.  This process is otherwise known as “Operation: dig yourself out of the avalanche of papers that just fell on you”.  I’m making pretty good progress (and, without saying horribly much about it, the class is turning out some impressive work – good job, team!).

All of the projects which I had pushed off until after the show are suddenly looming before

Plus side to having just completed a show: I get to wake up to this every morning. I love roses!

Plus side to having just completed a show: I get to wake up to this every morning. I love roses!

me like the chimeras and dragons they are.  This semester’s big projects consist of one paper (due ASAP), one paper (due in May), one more lecture for my TAship (in two weeks), my German qual exam (mid April), a conference paper that’s written but has yet to be conferencified (beginning of April), and a class presentation (end of April).  Basically I’ve got a series of staggered deadlines for big projects that are all screaming at me simultaneously.

Luckily, next week is Spring break.  If I can make it to next week, I can have the entire week to not be on campus and sit and work in my pajamas all day every day.

This doesn’t sound healthy.

…or it sounds extremely healthy.

One of the two, I’m not sure which.

I just finished translating Grimm’s Aschenputtel (Cinderella) yesterday which means I need to start in on a new piece.  I try to spend an hour or so every day with my German.  I’m thinking of going back to the German Goethe articles I had the library pull for me.  I should also probably return to my grammar book.  But translating fairy tales is so much more fun than learning grammar!

I have spent the last week steeping in Molière.  I’m writing a seminar paper on him and there are a LOT of plays to get through.  My professor loaned me some books so I’ve been trying to (with a moderate degree of success GO ME!) to get through them in a week so I can return them to her.  This means over-saturation in French witticism.  I’m continually surprised (to the point that it really shouldn’t surprise me anymore) about how much more pleasant it is to research something that’s enjoyable to read than to research something you couldn’t give a damn about (or is just torturous to get through).  Though he many not be my man Will, Monsieur Molière is slippery, witty, and wonderful and I’m having fun getting to know him.  I’d be grateful if you didn’t disclose this to Herr Shakespeare; he’s a jealous mistress (don’t believe me?  Read the sonnets).

I’ve had some wonderful professional opportunities fall onto my plate this week (details to follow; I don’t want to give too much away before things are finalized).  Suffice to say you may want to leave the evening of April 23 available (Shakespeare’s birthday) if you’re anywhere in the vicinity of Portsmouth, NH.

And on that note, I should return to the mountain to defeat the midterm dragons.  They’re becoming rather insistent and I’d rather not walk away smelling of scorched hair.

News from the Front

Posted on by
1

Random news from the front:

  1. For the love of all things holy, please don’t wear jeans conferencing. I’ve seen people do this from graduate students to faculty members and every time I see an offender, my blood boils.

Wearing jeans at a conference communicates that you don’t take the conference

sunrise over Nashville Saturday morning

seriously enough to dress professionally for it. The old axiom “dress for the job you would like to have” definitely applies. Would you wear jeans to a job interview?

I was networking every moment of every day in Nashville (including a clandestine encounter with a Yale reference librarian on the shuttle from my hotel to the airport). There was never a moment when I wasn’t, in some way, on display. You never know who you will meet or where you will meet them, and especially at a large conference where most of the participants are staying in your hotel, you want to make sure you look your best for any possible encounter.

So say it with me: I will not wear jeans at a conference.

  1. My book fort is up to 47 and counting. Of these 47, there are only six that I have not yet cracked. This means that, in addition to keeping up with my class reading, I have read all or most of 41 additional books since the end of September. No wonder my brain is tired.
  1. I spent four hours in the archives at Harvard yesterday paging through so much material that the poor reference librarians were working overtime just to pull my requested obscure folders, boxes, and files. I cannot say how thankful I am for all the work that these people put in to making sure that I can do my work.

On that note, paging through two hundred year old documents will never get old. However, I live in fear of the day that one disintegrates in my hands through no fault of my own, or I accidentally turn the page a bit too rigorously and tear something that’s older than my country.

Though if I ever need to hide from some murderous gunman, I’m going to do it inside of an archive. They are seriously the safest places I’ve ever encountered and the murderer would have to breech so many levels of security and protocol to find me that I’m pretty sure he would just give up when faced with the infinite yards of red tape at the library privileges office. And even if he didn’t they’d strip him of everything except a pencil, notebook, and digital camera before they would buzz him through three different glass door anyway. And that would be just to get into the reading room! Since we already know that archive librarians are superheros, he’d pretty much have to contend with the most badass of superpowers before he found his way down to me crouching behind the stacks of bad Hamlet Quartos (mostly because those would be the things most worthy of being destroyed that would actually be available in the archive). Although now that I’ve given away my planned hiding spot, maybe I should instead take cover by some collection of modernist paraphernalia…

  1. For the purposes of one of my research projects, over the course of the last week, I’ve clocked more hours than I care to relate conflating the first folio Richard III with Colley Cibber’s 1700 adaptation. While I cry inside to really and truly see the deplorable reworking of my patron Bard’s great works that so many generations of theatre goers were subject too, I also think that this should earn me some kind of stamp on my nerd card. I take every chance I get to bring it up in conversation because, well, who does this stuff? “Oh, yes, I spent another two hours conflating Cibber’s Richard with Shakespeare’s first folio… how was your day at work?” “How’s your paperwork going? Cibber’s just dandy.” “What did you do today? Oh, me? Just understanding adaptations of great works of literature and how they affected generations upon generations of theatre goers and their comprehension of Shakespeare… no big deal.”

another thing that proves my geek cred is my insanely awesome pair of Shakespeare socks.

  1. Dramaturgy is a weird job. To give you a small sampling of questions which have crossed my desk this week: “Define ‘moated grange’.” “What does x line of text mean?” “What are some ritualistic gestures of the Catholic mass?” “Woops! This character was cast as a woman! How do we solve this problem textually?” To my geek cred, I find it fascinating to answer these questions; when I know the answer off the top of my head, it makes my little bard heart sing. When I have to dig for the answer, all the better; I’m learning something about Shakespeare that I didn’t know before!
  2. It’s snowing in Boston! And, as everyone knows, there’s no business like snow business!

On the Road Again

Posted on by
Reply

Hello, everyone!

I’m reporting to you live from Nashville where I have arrived safe and sound after a day of

take-off in Boston

travel which included (in no particular order): one big plane, one puddle jumper, chicks with guitars, writing, reading, copious amounts of coffee, and a ten-minute scramble to get from one end of O’Hare’s terminal H to the extreme opposite (on that note: I sincerely apologize if you were literally run over by a shortish New Yorker in a red leather jacket while innocently ambling your way through Terminal H today).

I’m wiped.

I’m here in Nashville to attend the 2012 American Society of Theatre Research conference. It’s a bigun’ with a whole lot of people from all sides of the theatre academic world; from Ancients to Contemporarists, from lowly graduate students to heads of departments. This mixing makes for an almost overwhelming environment and, even walking into the hotel, I could feel the excitement and anticipation in the air. Or maybe it’s just me.

Told ya. Chicks with guitars. Didn’t even have to leave the airport to find them.

I’m a little nervous as this is the biggest conference I’ve attended yet, but I have some good meetings lined up and I’m hopeful that I will learn a great deal, meet a great many people, and retain some measure of my sanity. Maybe even escape the hotel to hear some good music as the Country Music Awards are in town this weekend!

Have a great one, I’ll catch you on the flip side!

To Rewrite, or not to Rewrite?

Posted on by
Reply

Today, dear readers, I write you from the brink of an age-old academic quandary.

I will be giving a paper at this year’s ASTR conference.  ASTR follows a work-group model rather than a conference-panel model, and this will be my first experience with such.  What this means is that every individual in a given work group has written a paper.  This paper is sent around to the other individuals in the work group.  Everyone in the work group reads all the papers.  Then, at the conference, we all sit down and talk about the guiding idea of the panel in hopes of coming to some kind of higher understanding of this idea.

On the whole, I think that this round-table style is much more productive than the

no matter which model a conference goes by, coffee is a necessity. This is a life truism though, rather than a conferencing factoid.

traditional read-and-listen model.  What it does mean, however, is that I need to send my paper to a group of academics who have never met me before to read, critique, and be ready to discuss my ideas.

This is an extremely daunting proposition.  Compound this with the fact that the work groups consist of a vast range of scholars – from graduate students to department heads.  My work group is particularly large and particularly vast in range of experience.  There will be people reading my paper who have been in the field much longer than I have and who know much better than I do what they are talking about.

The paper I’m presenting is a paper I wrote for a seminar this semester past.  I did a lot of research and put many man hours into this paper.  For that, it most certainly needs some work before it can be sent off to aforementioned group of scholars.  As I sit here, cradling its pages between my hands like the body of a newborn infant, I am faced with an important decision: To re-write, or to re-vise?  That is the question.

William Fualkner famously said of revising, “In writing, you must kill all your darlings” (though he was likely quoting Sir Arthur Quiller-Couch).  Stephen King later agreed with him (“Kill your darlings, kill your darlings, even when I breaks your egocentric little scribbler’s heart, kill your darlings” On Writing).

Yes, yes, I know I must be ruthless, but so often I feel like completely scrapping something is the cheater’s way out.  While it may seem less time-consuming in the long run, in reality to just burn what I’ve written is to invalidate all the work that I’ve already put into it.  So while, at this moment, dashing the brains out of this poor pile of pulp only to allow a bigger, stronger, faster model to emerge from the slurry seems like perhaps the most advisable solution, I have to remember something: I spent a lot of time on this.  I edited.  I slaved.  I wrote and re-wrote.  All that time and energy must have produced at least pieces of a finished product.

So, generally, when I’m feeling like just starting over would be best, I take a moment to recall the hellish process of editing.  I allow myself a moment of silence for the many many stacks of pages of drafts that were fed to my fireplace.  And then I realize that no, there must be something in here worth saving.

I start with my abstract.  I go through it and write myself a clear logic train.  A rhetoric map.  “Fact: X.  Fact: Y.  Following in this progress, you reach my inevitable conclusion which is Z.”

abstract outline on right, prep to red-pen on left

Then I proceed into a harsh red-penning of my previously-produced paper.  What do I absolutely need?  What can go?  Ignoring the length of the final paper, I cut and slash my way through the prose jungle until I’ve boiled things down to their essence.

Then I take those bits and I re-arrange them.  Sometimes I physically cut and move them around on a table until I have something that makes sense.

Then I reverse-outline what it is I’ve wound up with.  I boil things down to topic sentences; what am I saying?  When am I saying it?

I compare the reverse outline to my rhetoric map to discover where my holes are.  Do I need a bit more research on weird fact B?  Do I need to explain logic leap C a bit better?  What do I need to do to ensure that we all wind up smoothly at the station of my final destination?

Then I set to work.  Sometimes this involves more research; a trip to the library, some ILL articles.  Sometimes this just involves a few days in the bunker holed up with my previous research and a fully loaded French press.

Then, a few drafts later, I have something.  It’s very different from what I started with.

Then come the external eyes.  Always always vet your writing by an outside party if you can possibly manage it.  Work out paper-shares with folks in your department.  Find a friend willing to proofread in exchange for dinner.  The more outside eyes you can have on a piece, the stronger it will become.

After this step, I generally have to go back in for a draft or two and adjust a few things – generally not a complete overhaul at this stage since I’ve already spent so much time living with the paper.

And then I have something.  Is it finished?  Well, it will never be finished.  But at least it’s evolved.

So that’s what I’m facing down now.  The next step in the evolution of a paper.

Well, hey hey and away we go.

And Now for Something Completely Different…

Posted on by
Reply

My partner in crime has informed me that, after this week’s previous post, I should probably also talk a little bit about the flip side of the coin.  So, as his advice is generally good, and lest you think that Graduate School is a long, dark, tunnel of stress and upset leading to nowhere positive, I would like to take some time to share a bit about the wonderful things that have happened to me because of (or related to) my experiences in higher education.

Consider the previous post the warning label and this post the advertisement.  Real life, as always, will be found somewhere gently hovering in between.  Or, if you want a picture more true-to-life, real life is actually lived on the extremes.  The average found in the middle very rarely happens, but so long as your good days equal or outweigh your bad days, you can consider your life choice a sound one… at least, I do.

One of the nifty things about being affiliated with a university is that, as soon as you tag that affiliation onto your byline, folks tend to take you seriously.  Because of this (and because of the endless generosity of people willing to take time out of their busy schedules to gab with me about their work), I have had the good fortune of conducting field research at many exciting places this year.  I got to sit down with the man who inspired me to go into Shakespeare studies (a director at Shakespeare & Company by the name

Outside the mainstage at Shake & Co

of Kevin Coleman – he’s playing the fool in their Lear right now and he’s spectacular) and talk about his work.  I got to examine and photograph theatrical designs from a designer’s private archive.  I got to tour and photograph the Rebecca Nurse Homestead during its off-season even though visitors weren’t technically allowed onsite during the time in which I had to do my research.  Would a “normal” person have had these opportunities?  Difficult to tell… but I can certainly tell you that being able to point at a legitimate institution and say that I was part of it definitely helped my confidence by way of things that I was willing to ask for.

Archive access is another neat perk to academia.  The great thing about an archive is that it’s a repository of all kinds of shinies.  Sure, I love books as much as the next nerd, but something about holding a piece of paper older than one’s own country really gets the adrenaline going.  The Harvard Theatre Collection happens to be the oldest and largest Theatre archive in the United States… it also happens to be right down the road from my apartment.  This year, I spent countless hours in the archive digging for buried treasure.  I handled broadsides from the shows affiliated with the Astor Place Riots.  I paged through the Johnson/Steevens edition of Shakespeare (published 1773).  I tried to decipher John Adam’s handwriting off a letter he wrote to dear Abigail.  I (nearly) touched a First Folio (we have two native to Boston – one housed at Brandeis, the other at the Boston Public Library Rare Books room).

At the San Diego Zoo, I made friends with this peacock

I traveled.  This year, I saw two cities for the first time as I conferenced within them: San Diego and Baltimore.  In San Diego, I got to go to the San Diego zoo.  In Baltimore, I had an afternoon at the National aquarium.  In both places, I met graduate students from around the country who were working on projects that I never would have otherwise known about.  I got to be part of the greater academic discourse and understand a bit better what my peers are doing in other areas of the ivory tower.

I connected with my work in the field.  I saw so much theatre this year and, more than just seeing it, I was able to critically engage with it.  I reviewed a great deal of it, but even that which I didn’t review was always discussed with a traveling companion or two.  It’s important to touch the ground now and again and really understand what you’re working on.  In the case of theatre, it’s so easy to bury your head in the book-history and never come up for air.  I’m proud to say that the book learning fueled my desire to see more theatre and really made me pursue productions in the greater Boston area.  This drive to connect with the tangible has introduced me to some amazing venues, some wonderful companies, and some very interesting people.

I accomplished some pretty neat things.  I translated an article from Diderot’s encyclopedia.  I started my quest to learn to read German.  I produced six graduate-level papers (all of which have potential to continue on as larger projects).  I found a way to become involved with a few nifty projects for next year (including dramaturging Measure for Measure and acting the dream role of Rosalind in As you Like it).  I made connections and met people who were not only interesting, but also important to theatre studies.  I wrote a book review which is going to be published in a professional journal (details to follow).  I maintained a blog that has tripled its following over the course of the past year.  Even though I’m only part way to my grand goal, the little victories along the way have helped to sustain me with how truly thrilling they are.

I suppose, as with anything, the payoff of academia is only worth what

and if all else fails, find a bunny to help you with your homework. This bunny’s name is Rory Pond. She’s a she bunny. My friends are a little weird.

you’ve gone through to get it.  So yea, you’ll find yourself in the tunnel sometimes.  Keep calm, remember where your towel is, pour yourself some earl grey, and remind yourself that this is all totally worth it.  And if you begin to doubt that, head over to the archive and pull the oldest thing in the collection.  I guarantee that one look at whatever it is will remind you that your life is pretty cool despite its extreme trials.

Surprising Oneself

Posted on by
1

I’m coming up on the one-year anniversary of moving into my current place (this Sunday it will be exactly one year) and that’s made me rather contemplative.

That and, in the midst of the extreme pressure of high speed German-learning (a full contact sport which should have some Olympic equivalent), I’m trying to grasp at any small thing that will help me remember that I’m not a total mess-up and I can do some pretty astounding things.

With that in mind, this weekend I began to assemble a list of crazy-insane-amazing-wonderful things that I have done this year that, prior to this year, I would never in a bagillion eons have thought that I would wind up doing.  I’m fairly proud of what I came up with and, so dear readers, have a gander at the glamorous life of an academic….

1)    As a way to procrastinate learning my German for the day, I translated an article from Diderot’s encyclopedia for the encyclopedia project.  Between 1751 and 1772, Denis Diderot and Jean le Rond d’Alembert published what they called Encyclopédie, ou Dictionnaire raisonné des sciences, des arts et des métiers, par une société de gens de

the man, the myth, the legend: M. Diderot

lettres, mis en ordre par M. Diderot de l’Académie des Sciences et Belles-Lettres de Prusse, et quant à la partie mathématique, par M. d’Alembert de l’Académie royale des Sciences de Paris, de celle de Prusse et de la Société royale de Londres. (Encyclopedia, or a systematic dictionary of science, art, and crafts, by men of letters, arranged by M. Diderot and the academy of science and belles-lettres of Prussia, and the mathematical portion by M. d’Alembert of the royal academy of science at Paris, to the Academy of Prussia  and the royal society of London).  The encyclopedia was the first of its kind, contained 71,818 entries, was published in 28 volumes, and has never been comprehensively translated into English.  The Encyclopedia Project is a free online resource through which individuals of differing levels of French-speaking have come together to translate it piecemeal.  I’ve volunteered my time to lend a hand with a few articles because I think it’s a neat project, I want to practice my French, and it lends me the ability to fancy myself a professional translator (SO far from the truth).

Reasons why this incident surprised me: I’m learning to read German?  I have enough French that I can reasonably translate an article from an eighteenth-century manuscript?  I am involved enough in the project to have assigned articles to translate?  How does this even happen?

2)    Sat up with my work until 11 or midnight for up to five nights straight and not had a bad thing to say about it.  Sometimes, you gotta do what you gotta do.  Often times, this means complaining.  Other times, you’re so enthralled with whatever it is that you’re working on that you don’t even think to complain.  If I don’t like something, I don’t lose sleep over it.  Period.

Reasons why this incident surprised me: I’m that kind of person?  I have work that’s important (and interesting) enough to be done when otherwise I should be relaxing or attending to other necessary life functions?

3)    Cold-contacted organizations to request information, interviews, or tours of places related to my research/work… and actually got them!  This year, thanks to the courtesy of directors, actors, designers, curators, park rangers, and ever-toiling librarians, I was able to accomplish a great deal of original first-hand research.  I was allowed to tour historical sites not open to the public, handle and photograph original scene designs, chat with actors/directors about their work and document it, handle documents older than this country, and get the inside scoop on a great many items of interest otherwise left obscured to the general public.  So many many thanks to all the folks who lent their time to my crazy research escapades.  Valuable lesson learned from all these experiences: you’d be downright amazed what folks would be willing to do if only you asked them.

Reasons why this incident surprised me: Telephones frighten me.  Despite my swash-buckling bravado via textual interface, I’m actually rather shy.  In addition, acquiring this information means that outside forces took me seriously as a scholar and were willing to lend a hand to help me out!

The Tufts crew at CDC 2012 with Ms. Vogel. SHE WAS SO AMAZINGLY WONDERFUL! …I wanted to keep her.

4)    Was paid to present my work at two major conferences in a one-month period and traveled across the country to do so.  Oh, and at one of them I had jello shots with esteemed playwright Paula Vogel.  I love to travel, and the fact that I got to do so much of it this year makes me extremely happy.  Next year, I have a definite trip to Nashville, TN (the first time I’ve ventured to Tennessee), and I’ll likely have at least one more trip lined up before the dust settles.  Stay tuned!

Reasons why this incident surprised me: Someone believes in my work enough to send me places to share it?  And it’s valuable enough that when I do share it, people ask me intelligent questions about it?  Smart people like my work?  THEY LIKE MY WORK!

5)    Uttered the words “I can’t, I have a research trip.”

Reasons why this incident surprised me: Because who has a RESEARCH TRIP?  HOW COOL!?

I’m sure I could go on at length, but these are the big ones.  The basic theme that keeps cropping up is this: despite the long hours, hard work, small paycheque… despite the uncertainty of the job market, the funding, or really anything about my life year-to-year… they haven’t quashed me yet.  I’m still enthralled with what I do, I’m still excited about next year, and I’m extremely proud of myself for the things that I have done this past 365 days.

Here’s hoping that, at this time next year, this list is at least twice its current length.  And if not, I haven’t done my job right.

Notes from the Road

Posted on by
1

Hello again, my friends and readers!

I am writing to you from the JetBlue terminal at JFK in the midst of my most hectic week of the 2011/2012 academic year.  I am currently en route home from a week in California and will return to Boston tonight only to be greeted by a desk full of projects and only two days in which to accomplish them before a full week’s course-load crammed into three days (one day of which involves a major project due).  On day three directly after class I leave for the Comparative Drama Conference where I will be giving a paper (which, by the way, is not quite ready to present yet) and, in the next four weeks, I have to give three class-related presentations in addition to my usual course reading and the three seminar papers whose due-dates loom ever-nearer as the semester winds down.

Suffice to say I’m going to be a little tired and harried.

I did, however, want to take a moment to check in after the National Gothic Fiction Conference.  Obligatory weather comment: I managed to be in San Diego for the three days out of the year when it wasn’t sunny in San Diego.  It rained off and on and the entire trip was covered in ominous clouds perhaps as a result of the conference itself.  I have to say, the setting was rather… well… Gothic.

My paper was extremely well-received and I met some very interesting people (and got to spend time with a dear old friend).  I do have a few observations that I would like to share for you graduate students who do conference, have conference, or will conference.

Every time I’m at a conference, I notice some things that I firmly believe the entire profession of academia would be a better place without.  As the next generation of tweedy professors, it’s our job to change these things.  Just like on the New York City Subway; if you see something, say something.

So here’s a list of things that no matter what happens, no matter how much the conference gods beg, no matter how much easier this would make your presentation/flight/life, just don’t do them.  Seriously.

1)      Wear jeans.  No joke.  If you are conferencing, that means that you have an eye towards professional development, which

means that you would like to get a job in the near future, which means that as many people as possible should take you

please excuse the decor, but do you know how hard it is to find a full-length mirror in a hotel with enough landing strip to actually get a full-length photo? Anyway, this is my default conference wear.

seriously.  Jeans may be okay in some people’s professions, but they’re not okay in ours.  It doesn’t take that much effort to put on a pair of slacks and some nice shoes.  Wearing jeans to a conference is like wearing sweats to class; it shows that you just didn’t bother to take yourself seriously enough to get dressed that morning.  This rule also goes for Hawaiian shirts, tee-shirts, miniskirts, and see-through shirts.  Present.  Yourself.  Professionally.  It makes me so angry when I see my colleagues not taking conferencing seriously enough to look their best because they are, in turn, making me look bad.  Graduate Students unite and show the big boys that we mean business.  Do yourself a favor and stop giving me headaches; it’s a two-for-one!

2)      Not have business cards.  Even if you don’t have official university cards (I don’t), get yourself a little slip of cardboard with your name, e-mail, affiliation, etc. on it.  They are not expensive, and they add ages to your credibility.  Also, they’re a great way to quickly give someone your contact information (which happens a lot at conferences).  I don’t have time to write something down, my pen isn’t accessible, etc., but I can definitely take your card and stick it in my pocket.

3)      Have one too many at the bar after hours.  This is especially true of the night before your panel.  There is nothing more disrespectful than being late or hung over while giving a talk.  Remember: the industry of academia is reliant upon time and brainpower.  If a roomful of people have shown up to hear you speak, they are foregoing other important things to do so.  You owe it to them to be as polished and on point as you can.  Also, think about impressions.  You may be drinking with people who will be deciding the fate of your career in the future.  These aren’t your friends from home, they’re your colleagues.  They’re important and vital connections for you to have as you go forward in your career, and they’re what you’re here to do (network, that is).  Getting a bit sloppy means you run the risk of offending them or embarrassing yourself, or a whole host of other ailments which come with drink.  This is not to say that you can’t relax, but treat schmooze time like an interview (albeit an informal one).

4)      Read your paper directly off the page without any connection to your audience or mind for presenting.  I really don’t understand why people do this.  If I wanted to read someone’s paper, I would have had him e-mail it to me.  Remember that a panel consists of three to four papers and generally lasts 45 minutes to 1.5 hours.  The last thing I want to do is listen to someone drone on tonelessly about a work I may or may not have read while using vocabulary that is simply beyond my aural comprehension for that long.  It’s boring, it’s superfluous, and it’s a sure-fire way to lose your audience.  Don’t you want them to listen to you?  Don’t you want your ideas to be heard?  Give it some zing!  Spice it up a bit!  Make it interesting!  Chances are if you are boring yourself, your audience won’t want to sit through it either.  The best papers I’ve seen involve visual stimulation (via powerpoint usually), an engaged speaker who knows what she’s saying and isn’t afraid to speak from notes, and an attention to the feel of the room.  If you’re going first thing in the morning or directly after lunch, this is especially important.

5)      Dominate someone else’s panel from the audience.  The audience is there to ask questions of the panelists, not random audience members.  You need to be a gracious and attentive listener when you come to hear a paper.  Even if you know something that the panelist doesn’t seem to, make a note of it, and quietly go speak with the panelist after the Q&A concludes.  The panelist has done a lot of research on her presentation topic and, should a question arise that she simply can’t answer, it’s her job to find a way to talk around it.  This is great practice for teaching undergrad.  Also, unless you really know your who’s-who of academia, you may be inadvertently stepping on the toes of someone who is influential in your field.  Do you really want your name black-listed from top universities because you were rude at a panel that one time in Graduate School?  Remember that you’re wearing a nametag… it’s not that hard to track you down.

6)      Go over your allotted time.  This comes with rehearsing and being prepared.  When you practice your talk, make sure it’s at least two minutes shorter than the panel calls for.  That way you know that you will be fine for time even if you have to divulge into a tangent or two, which does happen.  Going over is rude to your fellow panelists and your audience and is highly unprofessional.  Just don’t do it.

7)      Come unprepared.  Bring a pen, bring a notebook, bring a time piece, bring business cards, bring a bottle of water, bring a snack.  These are all vital bits of my “conference survival” bag (I also usually include some ibuprofen, lip-gloss, mints, a compact mirror, an extra hair tie, a folder, a jump drive, hand lotion without an overpowering smell, my netbook, and my iPad… all of these are items which I have previously needed during a conference).  Also, bring a smile.  Seriously.  It helps.

Now that that’s out of my system, I think I’ll go work on my CDC talk.  If you’re in Baltimore next weekend, be sure to say hi!  I’ll be speaking on session seven which, while still depressingly early in the morning, is at least not the first panel this time so you have no excuse as to why you’re not dressed yet.  Hope to see you there!

Leaving on a Jet Plane

Posted on by
1

My bags are packed, I’m ready to go.
The speech is written, it’s an appropriate length.
I’d hate to forget something important…

Well folks, in approximately an hour and a half I will be off to my first conference of 2012, the Studies in Gothic Fiction conference in San Diego, California.  I will be giving my paper on The Scottish Play (entitled “The Scottish Play”) and enjoying some spring break sunshine while valiantly attempting to forget all the things waiting for me on my desk when I come home.

By now, I’ve developed something of a system for conferences.  There are a few very important items that you simply cannot forget while prepping for them and, since it’ll serve as a sort of checklist for me (though at this juncture if I’ve forgotten anything, I’m kind of screwed anyway), I’d like to share this system with you.

Logistics

Make reservations at the CONFERENCE HOTEL (not a nearby hotel, not a hotel unaffiliated with the conference) early.  The block of rooms reserved by the conference

prepping for my talk at the 2010 University of Montreal Graduate Conference

inevitably goes quickly, especially during prime conference days (i.e. Friday and Saturday).  There will be a discounted rate for these rooms and, since you’ll likely be sharing a room with at least one colleague, you can generally stay fairly cheaply.

Call the hotel at least a day beforehand and find out how to get from the airport to there

sans a vehicle.  There’s no need to have a car while conferencing; it’s expensive, and too much of a temptation to forsake the networking opportunities and stressful situations for the much preferable sightseeing and relaxing aspect of travel.  Call ahead, be prepared, and make sure you know how much it will cost to get from one place to another.

Put your boarding pass somewhere easily accessible.  This seems like a “duh” but trust me, with all the paper I’m carrying onboard the airplane, one thin slip of it can get lost pretty easily amongst my notes and papers.

Your Paper

REHEARSE your paper.  At least four times.  Time yourself.  Come in at least two minutes under your time allotment.  Try to eliminate speech disfluencies from your presentation (like, uh, and, um).  You will come off more polished and more professional if you can manage to give a succinct and timely performance on conference day.

Don’t just read off the page, actually speak to your audience.  Also, keep in mind that a paper being read aloud to someone is a different medium than a paper the individual herself reads.  We process information differently in this different medium.  Allow for this, adjust your paper accordingly.  There is nothing more tedious than sitting through a paper which hasn’t been re-jiggered for reading.  You want your audience to listen to your ideas, not fall asleep on you.

Print at least one hard copy, have a copy on a jump drive, and pre-load the paper (and your notes) onto your laptop/netbook/tablet before you leave your house.  Redundancy is key here.  I’ve had so many anxiety dreams about giving a presentation only to find that someone spilled something on/ate/incinerated my paper and notes.

Packing

Say it with me: I will not wear sneakers to the conference.  Even if they are all black and my pants are a little too long.  PRESENT YOURSELF PROFESSIONALLY, people!  Graduate students already sit at the bottom of the barrel, we don’t need to reinforce this by looking like we stole our suits from our parents’ closets.  Get some nice shoes, have some nice conferencing clothes, and for god’s sake put on some makeup and do your hair.  First impressions are everything and for all you know someone you meet on any given day at a conference will want to give you a job.  Don’t give him a reason not to.

Again, redundancy is key.  Have a backup shirt/pants/clean pair of socks in case the unspeakable happens to your primary pair.

Bringing Work

My panel at the 2011 Rutgers Newark MA Consortium

Realistically, you’re not going to get a whole lot done at the conference and that’s okay.  You’re there to network and meet people while getting your ideas out into the academic ether.  Your primary focus is to make yourself available to do this.  Don’t hide in your room with homework; you may as well be at home if you’re going to spend the weekend that way.  Prevent the temptation to over-book yourself by reading way ahead the week before.  I tend to read everything that I need out of a physical book at home, then load up PDFs and articles for the plane ride.  I also take a back-up book off my comps list, you know, in case I get really antsy/ambitious.  This, for me, has been a good balance between “OHGODOHGODIGOTTAGETTHINGSDONE” and “conference time”.

While at the Conference…

Shower frequently.  Brush your teeth often.  Carry mints.  Seriously.  Do you want your personal hygiene to prevent you from getting a job?

Sleep at least eight hours a night.  Conferences are rough and can run you down easily (especially if you, like me, are something of an introvert and need a lot of re-charge time after being ON all day).  Make this concession and don’t spend too much time at the bar with your buddies the night before you give your talk.

Be courteous to EVERYONE.  Unless you’ve memorized the facebook of everyone in academia ever, you have NO IDEA who you may cut off in the coffee line or accidentally bump into while rushing to your panel.  Don’t let your career die a fiery death because you are a jerk.

And on that note, I have to go tie up some loose ends before I’m off.  I may or may not be checking in next week due to traveling, but I will try to return with a few choice anecdotes from the wide world of conferencing.

Cheers!